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HR Policy and Procedure #4: Employee Status Revised April 16, 2009

To define the University’s work force.

The University’s work force consists of faculty, staff and student employees.


  1. Faculty employees are:
    1. Tenured faculty;
    2. Untenured faculty who hold an academic rank of instructor, assistant professor, associate professor, professor in a Title Series or an equivalent faculty rank in the Librarian series and whose primary [i.e., more than 50%] assignments are in teaching, research, and/or public service as defined in Governing Regulations, Part VII.A.2 and Administrative Regulations, AR 1:1;
    3. Lecturers (AR 3:5).
      Note: Faculty employees with administrative assignments at or above department chair are not eligible to participate in the election of faculty representatives, or serve as the elected faculty representative, to faculty governance bodies above the college level (for example, but not limited to, Board of Trustees, University Senate, Graduate Council, Undergraduate Council, and Health Care Colleges Council). Chairs and directors may run for election and serve in the University Senate as an elected representative of their constituent faculty, if their administrative service as chair or director concludes before the term of their service as a University Senator commences.
      Note: When required for certain administrative or reporting purposes, faculty employees with an administrative assignment of 50% or more will be reported as staff employees. 
      Note: For employee benefits purposes, faculty employees with an administrative assignment retain faculty benefits as defined in AR 3:6 and GR X.
  2. Staff employees are any employee of the University except:
    1. Faculty employees defined in section 1 above;
    2. Postdoctoral scholars and postdoctoral fellows as defined in AR 5:1;
    3. Residents and clinical fellows as defined in AR 5:4;
    4. Teaching and research assistants as defined in AR 5:2. Teaching and research assistants may have dual status, i.e., that of staff and that of student.
  3. Employees whose primary official status is that of a student are student employees. Student employees are temporary employees. A student employee is generally paid out of funds designated for student wages.

Employee Type

Employees are either regular or temporary. All staff employment is at will.

Regular employees are in positions which are funded on a recurring basis or are expected to be funded for one year or longer and have an employment period of at least nine months.

Temporary employees are in positions designated as temporary or in a regular position on a temporary basis. It is anticipated that an individual will not be in a temporary status beyond one year without review and a recommendation from Human Resources to the Provost or the appropriate executive vice president.

Employee Full Time Equivalency (FTE)

  1. All employees (faculty, regular and temporary staff employees) are defined by the number of hours worked in a normal work week.Full-time employees are normally scheduled to work one hundred percent (100%) or more of the unit’s normal work week.

Note: Benefits eligibility for faculty and regular employees is determined by full-time equivalency (FTE). Employees with a FTE of 0.75 or greater are eligible to receive the University's health plan credit and retirement match (10%), Employee Education Program, Long-Term Disability Program, and Basic Life Insurance. Regular employees with a FTE of 0.5 or greater may receive University paid leave benefits.

Part-time employees normally work less than one hundred percent (100%) of the unit’s normal work week.


"Full-time Equivalent" (FTE) indicates the portion or percentage of an employee's work schedule. Ex. 1.0 FTE = 100%, 0.75 FTE = 75%, 0.5 FTE = 50%, etc.


Human Resources establishes employment status in accordance with Human Resources Policy and Procedure, University Governing Regulations and University Administrative Regulations.