Terminal Vacation Pay

81.1

Policy

81.1.1

Any regular full-time or half-time staff employee, separating from employment with the University , shall be eligible to receive wages or salary for accumulated vacation leave which is unused at the date of separation, based on the following criteria:

81.1.2

The staff employee must have completed successfully new regular staff employee probation.

81.1.3

The date of separation is the last day the employee actually worked, even if terminal vacation pay is granted.

81.1.4

The staff employee must separate either (a) "in good standing", i.e., advance notice of two (2) weeks for a nonexempt employee or one (1) month for an exempt employee, or (b) involuntarily, other than for reasons stated in Human Resources Policy and Procedure Number 12.1.3 and 12.1.4 when the department head, in consultation with the sector personnel office, determines the reason in 12.1.4 to be misconduct.

81.1.5

Terminal vacation pay will be paid in the event of death of a staff employee in accordance with 81.1.6.

81.1.6

The eligible staff employee will receive terminal vacation pay in the amount equal to the current balance of vacation leave as of the date of separation. This amount shall not exceed one (1) year of the employee’s annual leave allowance.

81.2

Delegation

The responsibility for administering this policy is delegated to the department head based on departmental records and determinations complying with the criteria stated in 81.1.1 within this policy. The sector personnel office retains the authority to review and approve or deny terminal vacation pay.

81.3

Procedure

81.3.1

The PAR for a separating staff employee who is eligible for terminal vacation pay shall indicate specifically the number of hours and/or days to be paid.

81.3.2

A completed employee separation sheet must be submitted along with the PAR (See Human Resources Policy and Procedure Number 12.0: Separation from Employment).