Conversion of temporary disability leave

How It Works

Employees have the opportunity to convert part of their accumulated temporary disability leave (TDL, also known as "sick time") to vacation leave during the month of April each year.

For regular full-time employees:
Any regular full-time staff employee who has an accrued TDL leave balance of more than 66 days may convert TDL days into one, two, three, or four days of vacation leave (VL) at a conversion rate of three TDL days for one VL day. Full-time employees must retain a minimum balance of 66 TDL days to be eligible for this conversion option. 

Bonus VL day for employees with perfect attendance: If an employee converts 12 TDL days to four VL days and has had perfect attendance during the previous 12 months, he/she will be granted a fifth vacation day at the time of conversion.

For regular employees working less than full time:
For employees working less than full time: For a staff employee who works in a regular position with a full-time equivalent of 0.5 FTE (50%) or greater, conversion is available if the employee has TDL accrual which is a pro rata equivalent to more than 66 days. Employees must retain a balance of at least 66 days (or the prorated equivalent) of accrued TDL leave after conversion.

How to convert Temporary Disability Leave (TDL) to Vacation Leave

1. Log on to myUK.
2. In the menu, under Working Time and Leave Requests, select Create TDL to vacation leave conversion request.
3. The TDL conversion form will open.
4. Choose the number of TDL days you wish to convert to VL days using the radio buttons. The form will auto-populate your total number of TDL days available and if you are eligible for a bonus day due to no TDL days taken over the past year.
5. Review the form and confirm your TDL conversion entry is correct.
6. Electronically sign the form (electronic signature button will display).
7. Click Save and Submit to complete the process. 
8. You will receive a confirmation email when completed. The new vacation days will be available on June 1, which is when you will see it listed on your Leave Balance statement.

For help, fill out the Customer Services Assistance Request Form.