Current Salary Allocation Guidelines UKHC
UNIVERSITY OF KENTUCKY HEALTHCARE
SALARY GUIDELINES
Fiscal year 2025-26
Salary increase effective October 19
Information for managers and supervisors
Today, we are announcing an important investment of an additional $80 million in the UK HealthCare workforce to recognize and retain our people.
Annual increase
We have approved a 1.5% salary increase* with a minimum increase of $750 to UK HealthCare staff who meet the eligibility requirements and are not on probationary status. This increase will go into effect with the pay period that begins October 19 and will impact pay distributed November 7.
Considering the challenges facing our health system, we have decided to simplify distribution of the increase by continuing our traditional approach that has been used for several years. This enables us to deliver a salary increase faster and stay focused on key matters in pursuit of our priorities as a health system.
*Nurses impacted through the step salary scale will receive the appropriate step increase or 1.5%, whichever is greater. Fellows, residents and APPs are on a different schedule and are not impacted by this increase.
Action required of managers
You play a critical role in communicating to your team about the increase and other actions we are taking to ensure we are recruiting and retaining a workforce that can help us meet our strategic objectives and support a healthy work environment.
- Please review the guidelines below below and be prepared to answer staff questions about the salary increase.
- If you have not submitted the names of employees who would be excluded from the increase due to documented performance issues, please do so (see the guidelines below).
- If you are currently working on a hiring proposal, the guidelines below provide important information you should review.
How will staff be notified?
Each person receiving a salary increase will be notified by letter posted to their myUK portal on October 20. The letter can be found under the Employee Self Service tab. Look under “Benefits and Payment” for UK HealthCare Salary Letter.
We are fortunate to be in a position to offer this increase, thanks in great part to your leadership and the extraordinary work of your teams. Your work and that of your team is truly appreciated.
With appreciation,
Robert S. DiPaola, MD
Co-Executive Vice President for Health Affairs
Eric N. Monday, PhD
Co-Executive Vice President for Health Affairs
Additional guidelines
- The effective date for the salary allocation increase.
- Sunday, October 19
- Who is included or eligible:
- Staff in an active regular position
- Staff who were meeting expectations on their completed performance evaluation
- Staff who had no documented performance issues at the level of probation during FY 25
- How the salary increase will be calculated:
- The employee pay rate as of June 30 will serve as the base to which the increase is applied for salary allocation change.
- Who is excluded:
- On-call, Per Diem Pools, Fellows, Residents, Physicians, Phased Retirement, Temporary, APPs, Audiologist, any rVU-generating roles such as Genetic Counselors, and Behavioral Health Clinicians.
- New hire cutoff date:
- June 1, 2025
- Acquisitions excluded:
- King’s Daughter’s and St. Claire are on a different platform.
- For eligible staff who have undergone a demotion or promotion between July 1 and October 18, their salary change will be based on their previous rates as of June 30 and added to their current base rate.
- Will employees who have transferred from one position to another position before October 19 be eligible for the salary increase? Yes. The new department is responsible for ensuring the employee’s performance evaluation from the prior department is completed to ensure eligibility. Lateral transfers within the same role but in different areas are eligible for the increase.
- What about employees who transfer between UK and UK HealthCare? Employees who transfer from the University scale to UK HealthCare scale after July 1, 2025, may be eligible for a salary increase from UK Healthcare. Transfer employees must be clear of any documented performance issues in FY25. Employees who transferred from the UK Healthcare scale to the University scale by June 30, 2025, should have received a July 1 University allocation. They do not qualify for this fall increase.
- Current items that disqualify you from salary allocation:
- PE score under a 2.00
- Probationary corrective action
- Staff without a completed PE will receive the salary allocation.
- How will the Nursing RN Hiring Scale impact the hourly increase nurses receive?
- Nurses impacted through the step salary scale will receive the appropriate step increase or salary increase, whichever is greater.
- When is the blackout date for processing?
- October 5-18
- What does this blackout mean?
- Hiring proposals initiated for transfers, promotions and demotions will be returned to the requesting department during the blackout period to hold until the salary increase has been finalized. This ensures the internal candidates receive their increases as expected and are not overwritten by their transfer, promotion or demotion. New hire hiring proposals and onboarding actions will continue as normal. Any urgent actions/hires during the black out period will require PRC member approval during the black out period.