Communication Provide information to the employee before their first date of work via phone, email, etc. When to arrive (date and time) Where to park Where to report Who to ask for upon arrival, and make sure that person is prepared to offer a warm welcome! What to wear (uniform, lab attire, hard-toe shoes, etc.) What the schedule will be What the lunch options for the first day will be. If you’re hosting a catered lunch meet-and-greet, it goes a long way to ask about food preferences in advance. Provide a link to the staff handbook Communication Checkboxes Staff handbook Work environment Make sure your new employee’s work area is set up before the first day. First impressions count, so providing your new employee with a work area that is “move-in” ready matters. Determine designated space (locker, workbench, cubicle, office). Organize and clean designated space. Make arrangements for furniture (chair, stool, desk, file cabinet). Order name plate, if applicable. Make sure supplies and equipment are available. Arrange for keys or other means of access to the designated space (building, lab, office, locker room). Arrange for employee to get Wildcard ID (or paper ID card, if applicable) Work environment Checkboxes Wildcard ID If your new hire works outside of Lexington and is unable to obtain a WildCard ID, a paper ID card can be requested. Support network Select members your team to be the go-to experienced resource for your new employee during the first few months. They can help answer questions and provide guidance in the early phases of the onboarding process. Name and email Name and email Name and email Welcome announcement Announce the hiring of your new employee. Let everyone, including the management team, know when they are starting and in which position. Include information about your new employee’s background (previous employment, education, experience, interests). Ask others to welcome and show support for your new employee. Welcome announcement Checkboxes Schedule The schedule should include a balance of time with others and time alone to read introductory materials and complete orientation-related tasks. Create a first week schedule so your new employee hits the ground running with meaningful work. First week schedule Plan and schedule any training critical for your new employee to receive within the first few weeks on the job (including University New Employee Orientation). Set up appointments with individuals whom your new employee should meet early on. Set aside time on your calendar to make sure you are available when the new employee arrives on the first day and frequently throughout the first week. Schedules Checkboxes Include some or all the following: One-on-one or small group meetings with team members. During these meetings, team members might describe their work and how it integrates with the new employee’s work. One-on-one meetings with you to discuss position description, performance expectations, appropriate attire, time and leave, etc. Designated space and time for the new employee to take the University New Employee Orientation Program. Any time a new employee spends taking the online orientation is considered paid working time. Meetings with other key colleagues. Tour of campus or larger work environment. Include some or all Save