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Set your new employee up for success from the start. To ease anxiety on the first day, create a comfortable environment and have a plan to get your new employee involved, while remembering not to overwhelm them. At the end of the day, your new employee should know the basic operations of the department and leave feeling they have joined the right team. The rest of the week will build upon the foundation laid on the first day. It is important to remain available and approachable.

Focus on how the specific duties and responsibilities of your new employee’s job support departmental and university missions.


Introduce the employee to:

Work environment

Point out

  • Storage areas for resource materials and supplies.
  • Common shared areas and points of interest (restrooms, vending machines, refrigerator, coffee service, break room, mail boxes, printers, copiers).
  • UK Alert
  • Explain building access and security measures.
  • Emergency evacuation procedures and secure meeting location.
  • Obtain emergency contact information
  • Report on-the-job injuries to Worker’s Care at 1-800-440-6285
  • Work schedule
  • Emergency closing
  • Payroll schedule
  • Overtime
  • Breaks and meal periods
  • Requesting time off
    • TDL, vacation, jury duty, etc.
    • Documentation for absences
  • Notifications
    • Late arrival
    • Early departure
  • Dress code
  • One-on-one conversations
  • End of new employee orientation period (90 days)
  • Mid-year
  • Annual

Orientation training/sessions

Inform your new employee of any orientation training that applies to them.

All employees

  • Required online training program to be completed within first 30 days of employment for all newly hired (or re-hired) regular staff of 0.5 FTE and above
  • The program will automatically be assigned to the new employee in myUK Learning
  • For questions, please contact:
  • Web-based training (WBT) for all newly hired employees must be completed within first 90 days of employment
  • Please assign this WBT to the new employee in myUK Learning
  • For questions, please contact Training at 859-257-8927

UK HealthCare

  • Recommended to be completed the first week of employment but must be completed within the first 30 days of employment.
  • Please register the new employee for UK HealthCare NEO here.
  • For questions, please reach out to Enterprise Learning at (859) 257-9226.
In addition to the training noted above, you may also have:
If your new employee manages staff or students receiving a paycheck, they must complete:

Technology Access

Provide information regarding:
Access to: